office 2016 mail merge labels from excel

This document contains text and graphics (a logo or image, for example) that are identical for each version of the merged document. There are three files involved in creating and printing letters using the mail merge process: Only specific sections of the letter vary and are personalized. Each letter that is produced has identical layout, formatting, text, and graphics. When you have bulk mail to send to people on your mailing list, you can use mail merge to create a batch of personalized letters. In your document, continue inserting any fields you want in the merge.Ĭhoose Finish & Merge > Edit Individual Documents, make sure All is selected and click OK.Applies To: Word for Office 365 for Mac Word 2016 for Mac If the Address Block does not show the correct information (names, address, city, state, and zip) you can use Match Fields from the Insert Address Block dialog box or you can click Insert Merge Field and putting in the address fields. Press Enter several times, and insert an Address Block to show the recipient’s name.

Type the date and any other information you want at the top of the letter. Pick Open and pick the correct worksheet. On the Mailings tab, in the Start Mail Merge group, choose Start Mail Merge > Letters.Ĭhoose Select Recipients then Use an Existing List.

In Word, choose File > New > Blank Document. To perform a Letter mail merge in Microsoft Word Make sure the 1st row in Microsoft Excel is your header row when doing a mail merge in Word. If you were sending your customers a letter, the Excel file would include Company Name, First Name, Last Name, Address, etc. One of the easiest data sources to use is Microsoft Excel. It contains the records Word pulls information from to build the addresses for the labels, letters, or envelopes. The mailing list can be an Excel spreadsheet, a directory of Outlook contacts, an Access database, or an Office address list. To perform a mail merge with Microsoft Word, you need a data source or a mailing list.

Office 2016 mail merge labels from excel